They approached several suppliers, but they were most interested in our iNVOiCE FLOW solution, which was elegant, intuitive, but mainly in the cloud and available from anywhere. They also liked that employees will be able to approve invoices from a mobile phone and the process will not be delayed due to trips, home office or holidays.

At first, they set up their own inbox in iNVOiCE FLOW for each company, but that did not turn out to be practical because they had to log in to each one separately. We therefore offered them a solution, thanks to which each of their newly added sister companies will be created as a subfolder of JABLOTRON ALARMS. Their accountants do not have to save multiple logins, and they can find documents for multiple companies in one place.

Up to 4 people can approve one document in JABLOTRON. The number of approvers is related, for example, to the type of document or the total amount. When an invoice exceeds an amount, multiple people have to approve it, sometimes including the director. Based on these processes, iNVOiCE FLOW has multi-stage approval set up according to pre-defined rules. They also use the Invoicing module, which prepares the data extracted from the invoice for posting to the ERP system, as well as the order module, in which orders are created, approved and subsequently sent to suppliers.