Time and cost savings thanks to digitization of document interchange and their archiving
Return on the entire project 7 months
Involved more than 70% of suppliers
Original state and problem
The company OBI was aware of the shortcomings in the administration related to supply chain management. According to an internal survey, receipt of only one invoice took 5 minutes of work of the administrative worker.
Thus, with the help of the ORiON solution, OBI introduced electronic document interchange (EDI) not only of invoices (INVOIC message), but also of electronic orders (ORDERS) and delivery notes (DESADV). Suppliers can also use the new REMADV message, which is a payment advice.
How it all went
Analysis and processing of messages
Incoming messages are subjected to a multi-phase check before the actual processing. If the message is encrypted, the correctness and validity of the key is verified and the electronic signature is decrypted and verified. The original message is saved and the decrypted message (no longer signed) is forwarded for further processing. The solution supports a wide range of all commonly used schemes and the variant of signing EDI messages.
Message translation
The service includes the translation of messages between any structured formats, as well as delimited file formats (CSV, PDK, etc.) and XML-based files. The standard data description of messages is based on EANCOM definitions (UN/EDIFACT subset). The translation also includes a check of the formal requirements of the tax document. In case of deficiencies, the originator of the message is automatically informed by an EDI message and an e-mail notification of formal errors on the invoice.
Journal of received invoices
The company OBI has received invoices in its corporate system as well as in the journal of received invoices, which is accessible via a smart web application. In addition to the usual information on the tax document, the journal contains information on the processing status of the received invoice, the original data file, the legible form of the tax document and a list of linked notifications and confirmations.
Several changes have been made
300 involved suppliers in a very short time. The goal of involving 70% of suppliers met in 11 months.
The average processing time by the operator has been reduced from 5 minutes for a paper document to 10 seconds for an EDI document.
download full case studyWe appreciated the complexity of the solution, the simplicity of integration into the existing corporate infrastructure and the fact that everything went without the slightest complication and according to the time schedule. Last but not least, I must mention the significant cost savings, with a return on the entire investment of about seven months.
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