Electronic document interchange (EDI) contributes to rapid expansion of the company 1. day
No errors during transmission of invoices
30% savings on document disposal
Original state and problem
A key factor in maintaining rapid growth for 1. day was to automate business, purchasing and logistics processes as much as possible. On average, the company opens 10 new stores each year. Hand in hand with such a rapid expansion, there is also a growing volume of documents. The main problem is the manual rewriting of documents into systems and the associated error rate, which was estimated at up to 10%.
Comparing invoices with receipts in such a way that an invoicer prints all documents and checks line by line burdens business processes and places increasing demands on the company's employees. The management of 1. day, therefore, decided to involve all suppliers in the electronic document interchange (EDI).
How it all went
Thanks to several years of positive experience of the partner company Gurlex with the ORiON service, 1. day also decided to go for it. Since the launch of EDI, they have been exchanging electronic order (ORDERS), despatch advice (DESADV), receipt (RECADV), invoices (INVOIC) and corresponding notification messages with their business partners. The scope of these messages will enable, among other things, the so-called automation invoice disposal, when ORiON does a machine-made comparison of order with receipt and invoice.
Several changes have been made
1. day involved 64 suppliers during the first 6 months.
The error rate during transmitting data from invoices into systems has completely disappeared.
We managed to save 30% of the costs of the document disposal process.
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