MALL.CZ, together with Alza or Datart, was one of the first Czech e-shops to introduce EDI. Since 2014, thanks to the electronic exchange of documents, it has saved over 13 million crowns, in the last year alone it was four million. In addition, MALL.CZ has almost got rid of paper documents and sends most invoices to suppliers electronically.
They exchange hundreds of thousands of documents with their suppliers every year. The manual processing of such a huge number of documents took thousands of hours of work. All invoices and delivery notes had to be manually rewritten to the company's systems, which naturally led to errors and the need for further communication with suppliers in resolving those errors.
In addition to saving money, MALL.CZ also praises the fact that thanks to EDI, accountants do not have to do routine work - for example, they do not rewrite invoice data into the company system - but engage in more strategic activities with higher added value. MALL.CZ has chosen GRiT and its ORiON EDI solution as its partner for optimizing administrative processes. As part of the integration, the supplier connected ORiON to the SAP enterprise system and set up these documents to pass through EDI
"GRiT helped us set up the entire system, addressed our suppliers and offered reliable customer support," enumerates CFO of MALL.CZ Jakub Chalupecký.
If one of the suppliers does not use EDI, MALL.CZ solves its invoices using the tool for automatic data extraction iNVOiCE FLOW. Such suppliers most often send invoices by e-mail as an attachment in various formats (JPG, PDF, TIFF, etc.). iNVOiCE FLOW then automatically reads the basic data from the documents so that accountants do not have to manually enter them into the company system.
In order to motivate its suppliers to introduce EDI, or to force them at least to electronic invoicing, MALL.CZ offers the MALL Invoice Financing service to such cooperating suppliers. The supplier who uses MALL Invoice Financing will receive part of the money for their goods within three days of issuing the invoice. They do not wait several weeks for the due date to expire. The fee for this service is usually lower than the bank's interest rates.
In MALL.CZ, they regularly evaluate the return on the project; according to internal calculations, they have already saved over 13 million crowns thanks to EDI. Manual processing of one invoice used to take an average of five minutes, with 600,000 invoices processed and an average accountant's salary, the savings are astronomical.
In addition to saving money, MALL.CZ also praises the fact that thanks to EDI, accountants do not have to do routine work - for example, they do not rewrite data from invoices into the company system - but engage in more strategic activities with higher added value.
Thanks to EDI, it can also state the expected purchase price of goods on its orders to suppliers. The supplier thus knows the expected price in advance and can, if necessary, resolve it with MALL.CZ much earlier than after the invoice has been issued.
Approximately 13.5 million crowns is a net saving on accounting costs, after taking into account all costs for the acquisition and operation of EDI. According to our calculations, we saved over four million in 2020 alone, so the savings are growing every year.